Course Outline:

1. Introduction to Event Planning

• Overview of the event planning industry
• Role of an event planner
• Different types of events (weddings, conferences, corporate events)
• Event planning terminology and concepts

2. Event Planning Process

• Understanding the event planning timeline
• Creating an event brief or client proposal
• Developing event goals and objectives
• Initial client meetings and needs assessment

3. Venue Selection and Logistics

• Choosing the right venue for the event type
• Site inspections and evaluations
• Negotiating contracts with venues
• Logistics and layout planning

4. Budgeting and Financial Planning

• Creating and managing event budgets
• Estimating costs and expenses
• Revenue generation strategies
• Tracking expenses and financial documentation

5. Event Promotion and Marketing

• Event marketing strategies
• Designing promotional materials
• Online and offline marketing channels
• Building event branding and identity

6. Vendor Selection and Management

• Identifying and hiring event vendors (caterers, florists, decorators, etc.)
• Vendor negotiation and contracts
• Vendor management and communication
• Ensuring vendor quality and performance

7. Event Coordination and Execution

• Developing event timelines and schedules
• Coordination with clients, vendors, and participants
• Managing event logistics and resources
• On-site event coordination and problem-solving

8. Guest Services and Hospitality

• Guest registration and check-in
• Ensuring guest comfort and satisfaction
• Handling special requests and accommodations
• Providing excellent customer service

9. Post-Event Evaluation

• Assessing event success and achievement of goals
• Collecting feedback from clients and attendees
• Identifying areas for improvement
• Post-event reporting and documentation

Assessments: Assessments for this module may include quizzes, case studies, a project where students create an event plan, and a final presentation demonstrating their event planning and coordination skills.

Course Outline:

1: Introduction to Event Design

• Understanding the role of design in event planning
• The importance of aesthetics in events
• Elements of event design: color, lighting, texture, and space
• Balancing creativity with client preferences

2: Design Principles

• Principles of design (balance, unity, contrast, rhythm)
• Applying design principles to event spaces
• Creating visual impact through design
• Case studies of well-designed events

3: Theme Development

• Choosing and defining event themes
• Inspiration sources for event themes
• Building a theme concept and narrative
• Ensuring theme consistency throughout the event

4: Decor Elements and Selection

• Exploring various decor elements (centerpieces, linens, props, etc.)
• Working with florists and decorators
• Coordination with other vendors to align decor with the theme
• Budget considerations for decor elements

5: Floral Design

• Basics of floral design
• Selecting flowers and arrangements
• Floral color theory and impact
• Sustainability in floral design

6: Lighting and Sound

• The role of lighting in event design
• Creating ambiance through lighting
• Sound and music considerations
• Working with lighting and sound professionals

 7: Tablescapes and Place Settings

• Table layout and design
• Place settings and tableware selection
• Napkin folding and creative table decor
• Coordination with catering and food presentation

 8: Personalization and Customization

• Incorporating personal touches in event design
• Custom signage, branding, and monograms
• Tailoring decor to the client’s preferences
• Client consultations and design approval

 9: Sustainability in Event Design

• Sustainable and eco-friendly decor choices
• Reducing waste and environmental impact
• Ethical sourcing of decor elements
• Communicating sustainability efforts to clients

10: Managing Decor Logistics

• Creating a decor timeline
• Coordination with decorators and setup crews
• Troubleshooting and handling last-minute changes
• Post-event decor removal and cleanup

Assessments: Assessments for this module may include design projects, theme development assignments, quizzes, and a final project where students create a comprehensive event design plan.

Course Outline:

 1: Introduction to Vendor Management

• Understanding the role of vendors in event planning
• Types of vendors, suppliers, and contractors
• The impact of vendor performance on event success
• Vendor management terminology and concepts

2: Vendor Selection and Sourcing

• Identifying the right vendors for specific event needs
• Vendor research and due diligence
• RFPs (Request for Proposals) and vendor proposals
• Evaluating vendor capabilities and references

 3: Vendor Contracts and Negotiations

• The importance of vendor contracts
• Key elements of vendor contracts
• Negotiation strategies and tactics
• Legal considerations and compliance

4: Vendor Relationship Management

• Building strong vendor relationships
• Effective communication and collaboration with vendors
• Managing expectations and setting clear guidelines
• Handling conflicts and disputes with vendors

5: Budgeting and Cost Control

• Budget allocation for vendor services
• Cost estimation and negotiation
• Tracking vendor-related expenses
• Strategies for cost control and reducing expenses

6: Vendor Coordination and Logistics

• Coordinating with vendors to align with event timelines
• Site inspections and vendor setup
• Troubleshooting and problem-solving during vendor setup
• Ensuring vendor performance and quality control

7: Technology and Tools for Vendor Management

• Utilizing event planning software for vendor management
• Vendor management platforms and databases
• Data management and reporting
• Digital communication tools for vendor coordination

 8: Vendor Categories and Specializations

• Understanding different vendor categories (caterers, florists, decorators, audio-visual, etc.)
• Unique considerations for each vendor type
• Managing multiple vendors for a single event
• Vendor insurance and liability

9: Vendor Evaluation and Feedback

• Post-event evaluation of vendor performance
• Collecting feedback from clients and attendees
• Identifying areas for vendor improvement
• Vendor performance reporting and documentation

10: Sustainable Vendor Management

• Sustainable and ethical vendor sourcing
• Reducing the environmental impact of vendors
• Ethical vendor relationships and fair business practices
• Sustainability in event procurement

Assessments: Assessments for this module may include vendor selection and negotiation exercises, case studies, quizzes, a vendor management plan, and a final project where students demonstrate their ability to effectively manage vendors for a simulated event

Course Outline:                                                                     

 1: Introduction to Event Technology

• The role of technology in event planning
• Current trends in event technology
• Event technology terminology and concepts
• Technological impact on event attendee experience

2: Audio-Visual Equipment and Setup

• Understanding audio-visual equipment (projectors, screens, microphones, sound systems, etc.)
• Setting up audio-visual equipment
• Troubleshooting common AV issues
• Safety considerations in AV setup

 3: Multimedia Presentations

• Types of multimedia presentations (slideshows, videos, live streaming, etc.)
• Software and tools for creating multimedia content
• Design principles for impactful presentations
• Engaging and interactive presentation techniques

 4: Event Technology Trends and Innovations

• Exploring emerging event tech trends
• Virtual and hybrid event technologies
• Augmented reality (AR) and virtual reality (VR) applications
• Blockchain and security in event tech

5: Integration of Technology in Events

• Incorporating technology seamlessly into event design
• Interactive elements and gamification
• Event apps and mobile solutions
• Enhancing the attendee experience through technology

 6: Lighting and Special Effects

• The role of lighting in event technology
• Special lighting effects and techniques
• Laser shows, projection mapping, and other visual enhancements
• Coordinating lighting with event themes

7: Sound and Music Technology

• Sound technology in events
• Live music, DJs, and sound design
• Creating event soundscapes
• Sound effects and immersive audio experiences

 8: Event Technology Management and Troubleshooting

• Managing event technology logistics and schedules
• Technical rehearsals and quality control
• On-site technology coordination
• Troubleshooting and handling technical issues during events

9: Accessibility and Inclusivity in Event Technology

• Ensuring events are accessible to all attendees
• Assistive technologies and solutions
• Compliance with ADA (Americans with Disabilities Act) guidelines
• Cultural sensitivity in technology choices

10: Sustainability in Event Technology

• Sustainable event technology choices
• Reducing energy consumption and waste
• Ethical sourcing of technology equipment
• Communicating sustainability efforts to clients

Assessments: Assessments for this module may include AV equipment setup exercises, multimedia presentation creation and delivery, technology trend analysis, quizzes, and a final project where students design an event with a strong technology and AV component.

Course Outline:

 1: Introduction to Budgeting in Event Management

• The significance of budgeting in event management
• Types of event budgets (fixed, variable, direct, indirect)
• Key financial terms and concepts in event planning
• Budgeting tools and software

 2: Creating Event Budgets

• The process of creating an event budget
• Estimating revenue and expenses
• Budget components (venue, catering, marketing, AV, etc.)
• Risk management and contingency planning

 3: Budgeting for Different Types of Events

• Tailoring budgets for various event types (corporate, social, nonprofit, etc.)
• Understanding the specific financial considerations for each type
• Incorporating unique expenses and revenue streams

 4: Cost Estimation and Negotiation

• Accurate estimation of event costs
• Negotiation strategies with vendors and suppliers
• Cost containment and reduction techniques
• Legal considerations in financial negotiations

 5: Revenue Generation and Pricing Strategies

• Diversifying revenue sources (ticket sales, sponsorships, merchandise, etc.)
• Setting ticket and pricing structures
• Sponsorship acquisition and partnership strategies
• Fundraising and grant writing for nonprofit events

 6: Financial Management Tools and Software

• Introduction to financial management software
• Creating financial statements (income statement, balance sheet, cash flow)
• Cash flow management and tracking
• Financial reporting and analysis

7: Monitoring and Controlling Event Costs

• Tracking expenses and revenue throughout the event lifecycle
• Managing and controlling event budgets
• Handling unexpected costs and last-minute changes
• Preventing budget overruns

8: Event Profitability and ROI

• Evaluating the financial success of events
• Calculating return on investment (ROI)
• Using financial data for future event planning
• Identifying areas for cost optimization

9: Legal and Ethical Aspects of Event Finance

• Contractual obligations and financial agreements
• Liability and insurance considerations
• Ethical financial practices in event management
• Compliance with financial regulations

 10: Sustainability in Event Finance

• Sustainable financial choices in event planning
• Reducing waste and environmental impact
• Ethical sourcing of financial resources
• Communicating sustainability efforts to clients

Assessments: Assessments for this module may include budget creation exercises, financial analysis projects, quizzes, case studies, and a final project where students develop a comprehensive event budget and financial plan.      

Course Outline:

1: Introduction to On-Site Management

• The importance of on-site event management
• Key responsibilities of an on-site event manager
• Event management team roles and coordination
• Developing an on-site event management plan

2: Pre-Event Preparation

• Reviewing event logistics and timelines
• Coordinating with vendors, suppliers, and contractors
• Finalizing event setup and layout
• Staffing and volunteer management

3: Guest Services and Hospitality

• Creating a welcoming and comfortable environment
• Guest registration and check-in procedures
• Special guest accommodations and requests
• Ensuring excellent customer service on-site

 4: Emergency Preparedness

• Identifying potential on-site emergencies
• Developing an event crisis management plan
• Communication and notification procedures
• Evacuation plans and safety measures

5: Crisis Handling and Decision-Making

• Common on-site crises (weather, medical emergencies, security issues, etc.)
• Crisis decision-making and problem-solving
• Dealing with unforeseen challenges and changes
• Managing the unexpected with professionalism

6: Communication and Coordination

• Effective on-site communication strategies
• Coordinating with various teams (security, medical, vendors, etc.)
• Event technology and communication tools
• Crisis communication and media management

 7: Vendor and Supplier Management on-site

• Vendor setup and coordination on the day of the event
• Ensuring vendor performance and quality control
• Troubleshooting vendor-related issues
• Post-event vendor debriefing and feedback

8: Post-Event Evaluation and Reporting

• Assessing the success of on-site event management
• Collecting feedback from staff, vendors, and attendees
• Identifying areas for improvement
• Post-event reporting and documentation

9: Legal and Risk Management on-site

• Legal considerations on-site (liability, permits, contracts, etc.)
• Insurance coverage and claims
• Compliance with safety and security regulations
• Ethical and responsible event management

10: Sustainability in On-Site Event Management

• Sustainable on-site event management practices
• Reducing waste and environmental impact
• Ethical sourcing of resources and materials
• Communicating sustainability efforts to clients

Assessments: Assessments for this module may include on-site management simulations, case studies, quizzes, emergency response exercises, and a final project where students develop an on-site management plan for a simulated event.